Search Official Records

By accessing these services, you agree to any terms and instructions defined below.

The Official Records Search allows you to search the entire Bay County Official Records database for final judgments, land records, and other public documents recorded after January 1st, 1987.

The search will return a list of Parties, the date the document was recorded, the type of document that was recorded, the Book type, the Book/Page and Clerk Instrument Number of the document.

The copies viewed on this website are not legal official documents. Official legal document copies are available only from the Clerk’s Official Records Department.

With information obtained online, you may easily retrieve and identify documents available at the Official Records Division of the Clerk’s Office. These documents can be obtained in the following manner:

  • By visiting the Bay County Official Records search page for free uncertified copies.
  • By contacting the Official Records Division of the Clerk’s Office (by phone or mail) and requesting that certified copies be mailed to you at a cost of $1.00 per page for copies and $2.00 for certifications.

INSTRUCTIONS on using our Search Page – Click HERE.

Effective January 1, 2024, in accordance with Florida Statute 695.26 and the requirements for recording instruments affecting real property, the Clerk will not record an instrument by which title to real property or interest is conveyed, assigned, encumbered, or disposed of unless:
• The name of each witness is legibly printed, typewritten, or stamped immediately beneath the signature of the witness.
• The post office address of each witness is legibly printed, typewritten, or stamped on each instrument.

Property Fraud Alert

Bay County Clerk of Court offers property owners a free service to alert themselves of potential property fraud.

According to the FBI property and mortgage fraud is one of the fastest growing white-collar crimes. Scammers file fraudulent deeds making it appear as if they own the property. This type of fraud can go undetected if the property owner does not periodically check the Official Records. Although checking does not prevent the actual fraudulent activity from occurring it does provide an early warning of what may have otherwise gone undetected.

Properly Fraud Alert emails notifications to subscribers when a deed, mortgage, or other land record with their registered name on it has been recorded into the Clerk’s Official Records.

Property Fraud Alert is a free service that alerts subscribers when a mortgage, deed or other land document is recorded in their name in Bay County’s official records. Notifications are emailed within 24 hours of the document being recorded. Sign up and start protecting your most valuable investments.

Sign Up

  1. Visit the Recording Activity Notification page to register.
  2. Enter your personal or business name and email address.
  3. To register a Trust, enter the Trust as a business name


On or after October 1, 2002, any person preparing or filing a document for recording in the Official Records Department may not include a social security number, a bank account, credit, debit or charge card number in such a document unless required by law.

Any person has the right to request the Clerk/County Recorder to redact /remove social security, bank account, credit, debit or charge card numbers from any image or copy of an Official Record that has been placed on the Clerk’s publicly available website.

The request must be legibly written, signed and delivered in person, by mail or by fax to the Clerk’s Official Records Department. The request must specify the identification book and page number that contains the information to be redacted. No fee is charged for this service.

You may access the link to our Forms Page to print a request form or write your own request and hand deliver to the Bay County Courthouse, Room 101. Or mail to:

Bay County Clerk’s Office
Attention Official Records
P.O. Box 2269
Panama City, FL 32402


Bay County Clerk’s Office
Attention Official Records
300 East 4th Street
Panama City, FL 32401

**Because of the risk of computer viruses attached to electronic signatures, this office will not accept electronic requests.

***Visit to order on-line records outside of Bay County. My Florida County charges a fee for this service.